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Secretary - ACHPR

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Date: Nov 20, 2021

Location: Gambia

Organization: African Union Commission - AUC

AU Values    

            • Respect for Diversity and Team Work             • Think Africa Above all                     

            • Transparency and Accountability                    • Integrity and Impartiality                       

            • Efficiency and Professionalism                       • Information and Knowledge Sharing

Organization Information

Reports to: Senior Administration and Human Resources Officer
AU Organ: African Commission on Human and Peoples’ Rights
Number of Direct Reports: 0
Number of Indirect Reports: 0
Job Grade: GSA4
Contract  Type: Regular 
Location: Banjul, The Gambia

Purpose of Job

Provides secretarial and clerical support services for the operations of Human Resources unit in line with approved annual work plan for the Unit.

Main Functions

•    Implements secretarial activities as scheduled and agreed.
•    Assists in the follow up on logistical arrangements, activity implementation and provision of updates.
•    Liaises effectively with internal and external stakeholders.
•    Follows up meeting decisions and correspondence outcomes and ensures their implementation.
•    Prepares routine office communication and assists in compiling data and information for reporting purposes.
•    Assists in the creation, improvement and maintenance of record and retrieval systems
•    Follows up on provision and maintenance of office facilities and materials.
 

Specific Responsibilities

•    Types and proof reads documents, reports, correspondences, messages, queries, etc as may be required by assigned supervisors
•    Drafts responses to routine correspondences for the signature of the supervisors
•    Receives guests/visitors/staff and provides them with basic information on relevant issues and procedures
•    Maintains a proper filing and recording system for all incoming and outgoing correspondences and documents 
•    Answers and screens telephone calls/E-mail messages and ensures follow up with supervisors and partners
•    Keeps an up to date diary of appointments for supervisors and other senior staff of the division 
•    Keeps equipment in use in good condition and reports on defects for maintenance and other necessary action
•    Provides day to day routine administrative support to various work units of the assigned Units 
•    Ensures the reception area is properly arranged, clean and tidy all the time
•    Performs any other relevant duties as may be directed or required
 

Academic Requirements and Relevant Experience

•    Must hold Bachelor’s Degree in Administrative Services, Office Management, Secretarial and related studies from an accredited University with a two (2) years of relevant secretarial experience in a Government, public sector or international organization, or 
•    Diploma in Adminsitrative Services, Office management, Secretariat and releated studies from an accredited University with 3 (Three) years of relevant secretarial experience in a Government, Public sectoror International organization.

•    Typing Speed: 50 words per minute
 

Required Skills

•    Good computer skills, including excellent word processing, proficiency with e-mail and internet applications experience in using programmes such as MS Word, Excel and Power Point
•    Sound planning and organisational skills 
•    Good interpersonal skills
•    Strong communication ability both orally and in writing
•    Proficiency in one of the AU official working languages (French or English) and  fluency in another AU language(s) is an added advantage
 

Leadership Competencies

..Flexibility
..Risk Awareness and Compliance

Core Competencies

..Teamwork and Collaboration
..Accountability awareness and Compliance
..Learning Orientation
..Communication skills

Functional Competencies

..Trouble shooting
..Job Knowledge Sharing
..Task Focused
..Continuous Improvement Awareness

ENURE OF APPOINTMENT:

The appointment will be made on a regular term contract for a period of three (3) years, of which the first twelve months shall be considered as a probationary period. Thereafter, the contract will be for a period of two years renewable, subject to satisfactory performance and deliverables.

GENDER MAINSTREAMING:

The AU Commission is an equal opportunity employer and qualified women are strongly encouraged to apply.

REMUNERATION:

Indicative basic salary of US$ 12,834.00 (GSA4 Step1) per annum plus other related entitlements e.g. Post adjustment (46% of basic salary), Housing allowance US$ 16,813.44  (per annum), and education allowance (100% of tuition and other education-related expenses for every eligible dependent up to a maximum of US$ 10,000.00 per child per annum), for internationally recruited staff and a maximum of $3,300 per child per annum for locally recruited staff.

 

Applications must be made not later than 29 November 2021.

Requisition ID: 850