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AU Values
• Respect for Diversity and Team Work • Think Africa Above all
• Transparency and Accountability • Integrity and Impartiality
• Efficiency and Professionalism • Information and Knowledge Sharing
Organization Information
Reports to: Procurement Officer
Directorate/Department/Organ: Operations Support Services
Number of Direct Reports:0
Number of Indirect Reports:0
Job Grade: GSA5
Number of Positions:5
Contract Type: ALD
Location: Addis Ababa,Ethiopia
Purpose of Job
To provide operational support for the implementation of procurement activities in the unit.
Main Functions
• Provides timely administrative and operational support;
• Participates in the planning of the activities of the unit;
• Prepares operational work schedules and follow up implementation;
• Coordinates and/or engages in technical assistance and/or logistical work;
• Participates in the creation, improvement and maintenance of operational processes and systems;
• Prepares office communication and draft reports;
• Handles communication at operational level and provide update;
• Participates in the compilation and maintenance of data and information for preparation, implementation and monitoring of budgets, activities etc;
Specific Responsibilities
• Coordinates procurement activities from planning to contract award.
• Develops, executes, and administers simple procurements for diverse works, goods and services in accordance with AU Regulations and internally accepted standards and procedures.
• Provides advice and guidance on issues relating to institutional procurement.
• Ensures the effective exchange of information between the Division and relevant stakeholders.
• Prepares and obtains quotations and samples for goods, works and services.
• Prepares and finalizes purchase orders, memos, evaluation reports and other relevant procurement documents;
• Providing guidance to Business Units on procurement activities, as well as oversight. Support Business Units in creating departmental procurement plans and estimates.
• Ensures timely implementation of procurement activities, in accordance with project schedules.
• Undertakes regular survey of new Suppliers, products and prices in the local market.
• Tracks orders to ensure prompt delivery.
• Produces periodic statements on purchases such as monthly status of purchase orders.
• Initiates action on clearance of imported items for the Commission.
• Providing technical and policy advice on all aspects of procurement to stakeholders;
• Prepares and presents procurement cases to the relevant authorities for approval.
• Assists in preparing and distributing invitations to tender and in managing/conducting all aspects of the bidding proposal and evaluation process;
• Reviews invoices to determine compliance with purchase orders and receipt of goods/services. Process payments.
• Prepares drafts for assigned contracts for review by Procurement Officer (s)
• Performs other related duties and responsibilities assigned by the supervisor.
Academic Requirements and Relevant Experience
• Diploma in Procurement/Purchasing, Supply Management, Logistics Management, Business Administration/Management or a related field with a minimum of three (3) years of relevant work experience in Government, international organizations, or large public or private sector organizations;
OR
• Bachelor's Degree in Procurement/Purchasing, Supply Management, Logistics Management, Business Administration/Management or a related field with a minimum of two (2) years of relevant work experience.
• A professional certification and membership in a relevant procurement professional body will be an added advantage.
• Experience in web-based management/ERP systems such as SAP is required.
Required Skills
• Planning and organizational skills
• Interpersonal skills
• Report on writing and presentation skills
• Communication skills
• Proficiency in one of the AU official working languages (French, English, Portuguese, Arabic Kiswahili and Spanish) and fluency in another AU language(s) is an added advantage
Core Competencies
Functional Competencies
.
TENURE OF APPOINTMENT:
The appointment will be made under an Appointment of Limited Duration contract for an initial period of eleven months renewable twice. The first three months shall be considered as a probationary period and renewal will be subject to satisfactory performance and achievement of deliverables.
GENDER MAINSTREAMING:
The AU Commission is an equal opportunity employer and qualified women are strongly encouraged to apply.
LANGUAGES:
Proficiency in one of the AU working languages (Arabic, English, French, Kiswahili, Portuguese, and Spanish) is mandatory and fluency in another AU language is an added advantage
REMUNERATION:
The salary attached to the position is an annual lump-sum of 22,656.97 US$ for locally recruited staff of the Commission and 55,174.63 US$ for Internationnally recruited staff of the Commission.
Applications must be submitted no later than September 14, 2026 11h59 p.m. EAT
-Only candidates who meet all job requirements and are selected for interviews will be contacted.
-Consideration will be given only to those candidates who have submitted a fully completed online application with a curriculum vitae (CV), an African passport, and the required academic qualifications, such as Diplomas (Bac+2), Bachelor's degrees (Bac+3), Master's degrees (Bac+5) and any relevant certificate in line with the area of expertise.
-The African Union is an equal opportunity employer, and female candidates are strongly encouraged to apply.
-Candidates from least represented and underrepresented countries within the African Union are strongly encouraged to apply for positions that fit their profiles.
Least represented countries: Algeria, Angola, Cape Verde, Central African Republic, Comoros, DR Congo, Egypt, Equatorial Guinea, Eritrea, Gambia, Guinea, Guinea-Bissau, Liberia, Libya, Madagascar, Mali, Mauritania, Mauritius, Morocco, Namibia, Sahrawi D.R., Sao Tome and Principe, Seychelles, and Somalia.
Under represented countries: Congo, Mozambique, South Africa, Sudan and Tunisia.