ATTENTION!!!

AU Values

• Respect for Diversity and Team Work        • Think Africa Above all                     

• Transparency and Accountability               • Integrity and Impartiality                       

• Efficiency and Professionalism                  • Information and Knowledge Sharing

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Please download the African Union CV template here. Kindly fill it out correctly and upload it to the "Resume" tab of your profile. This is MANDATORY

Organization Information

Reports to: Senior Library and Documentation Officer
Directorate/Department/Organ: Pan African Parliament (PAP)
Division: Committees, Research, Documentation and Library
Number of Direct Reports: 0
Number of Indirect Reports: 0
Job Grade: GSA5
Number of Positions: 1
Contract Type: Regular
Location: Johannesburg, South Africa
 

Purpose of Job

To ensure timely, structured, and equitable access to high-quality information and knowledge resources that directly support the legislative, oversight, and representational functions of the Pan-African Parliament. The Cataloguer plays a central role in organizing and curating physical and digital collections, aligning them with the strategic priorities of the Parliament and the African Union. Through effective cataloguing, classification, indexing, and dissemination of resources, the role contributes to informed decision-making by Members of Parliament and enhances institutional memory, research capacity, and knowledge sharing
across the PAP Secretariat and AU stakeholders.

Main Functions

•    Develops the workplan to guide in implementation of the agreed upon activities.
•    Searches, identifies, evaluates, and analyses the content and selects the information and knowledge resources.
•    Compiles and prepares lists of selected resources.
•    Liaises with Finance and Procurement on the acquisition selected resources
•    Processes the resources by accessioning, registration, cataloguing, classification, indexing, and storage of the information resources.
•    Reference and Circulation Services, circulates the resources by lending.
•    Information and Knowledge Sharing through Current Awareness Service (CAS), Selective Dissemination of Information (SDI) and information repackaging for the Members.
•    Develops Research Library policies.
•    Ensures quality library work.

Specific Responsibilities

Collection Development and Acquisitions
•    Support the identification and selection of information resources aligned with the themes of PAP Committees and AU priorities.
•    Assist in compiling acquisition lists based on internal consultations and catalogues.
•    Liaise with Procurement and Finance units for quotations and processing of purchase requests.
•    Receive and check incoming materials (purchased, subscribed, or donated), ensuring accuracy and basic quality.
•    Coordinate with internal teams to collect PAP documents and relevant reports for library integration.

Processing of Library Materials
•    Perform preliminary processing of resources, including stamping, registering, and assigning accession numbers.
•    Assist in cataloguing and classifying resources using established library standards and tools.
•    Upload internal documents to the institutional repository and AU Knowledge Base.
•    Support indexing and abstracting of internal publications and non-commercial resources.

Reference and Circulation Services
•    Facilitate the lending and return of library materials to Members and staff.
•    Maintain records of borrowed materials and usage statistics.
•    Organize and shelve resources for easy access.
•    Provide basic assistance to users and refer complex inquiries when necessary.
•    Participate in induction sessions for new staff and Members.

Information and Knowledge Sharing
•    Share relevant updates through Current Awareness Services (CAS) and Selective Dissemination of Information (SDI).
•    Assist in preparing information summaries or packs upon user request.

Library Policies Support
•    Contribute to the implementation of existing library policies related to access, borrowing, and resource use.
•    Provide input for updates to acquisition procedures under supervision
 
 

Academic Requirements and Relevant Experience

•    A minimum of College Diploma in Information Management, Library Science, Archiving, or related discipline with minimum of three (3) years relevant work experience
Or
•    Bachelor’s degree in information management, Library Science, Archiving, or related discipline with a minimum of two (2) years of relevant work experience.
 

Required Skills

•    Communication skills, both written and oral communication. communication skills.
•    Planning and organizational skills.
•    Analytical skills
•    Research Skills
•    Information Search Skills
•    Knowledge of Integrated Library Management Systems and Databases.
•    Good interpersonal skills
•    User confidentiality (respect the privacy of users)
•    Ability to work across business units / geographies and be cultural sensitive
•    Proficiency in one of the AU working languages (French, English, Portuguese, Arabic, Spanish or Kiswahili), fluency in another AU language is an added advantage
 

Leadership Competencies

Core Competencies

Functional Competencies

.

TENURE OF APPOINTMENT:

The appointment will be made on a regular term contract for a period of three (3) years, of which the first twelve months shall be considered as a probationary period. Thereafter, the contract will be for a period of two years renewable, subject to satisfactory performance and deliverables.

GENDER MAINSTREAMING:

The AU Commission is an equal opportunity employer and qualified women are strongly encouraged to apply.

LANGUAGES:

Proficiency in one of the AU working languages (Arabic, English, French, Kiswahili, Portuguese, and Spanish) is mandatory and fluency in another AU language is an added advantage

REMUNERATION:

Indicative basic salary of US$ 15,758.00 (GSA5 Step 1) per annum plus other related entitlements e.g. Post adjustment (57% of basic salary), Housing allowance US$ 16,813.44 (per annum), and education allowance (100% of tuition and other education-related expenses for every eligible dependent up to a maximum of US$ 10,000.00 per child per annum), for internationally recruited staff and a maximum of $3,300 per child per annum for locally recruited staff.

Applications must be submitted no later than December 22, 2025 11h59 p.m. EAT.

-Only candidates who meet all job requirements and are selected for interviews will be contacted.
-Consideration will be given only to those candidates who have submitted a fully completed online application with a curriculum vitae (CV), an African passport, and the required academic qualifications, such as Diplomas (Bac+2), Bachelor's degrees (Bac+3), Master's degrees (Bac+5) and any relevant certificate in line with the area of expertise.
-The African Union is an equal opportunity employer, and female candidates are strongly encouraged to apply.
-Candidates from least represented and underrepresented countries within the African Union are strongly encouraged to apply for positions that fit their profiles.

Least represented countries: Algeria, Angola, Cape Verde, Central African Republic, Comoros, DR Congo, Egypt, Equatorial Guinea, Eritrea, Gambia, Guinea, Guinea-Bissau, Liberia, Libya, Madagascar, Mali, Mauritania, Mauritius, Morocco, Namibia, Sahrawi D.R., Sao Tome and Principe, Seychelles, and Somalia.

Under represented countries: Congo, Mozambique, South Africa, Sudan and Tunisia.