Senior Procurement & Travel Officer (APRM)

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Date: Feb 28, 2023

Location: SouthAfrica, SouthAfrica

Organization: African Union

AU Values    

            • Respect for Diversity and TeamWork             • Think Africa Above all                     

            • Transparency and Accountability                    • Integrity and Impartiality                       

            • Efficiency and Professionalism                       • Information and Knowledge Sharing

Organization Information

Reports to: Head of Corporate Services
Directorate/Department/Organ: African Peer Review Mechanism (APRM)
Division: Corporate Service
Number of Direct Reports: 5
Number of Indirect Reports: 0
Job Grade: P3
Number of Positions: 1
Contract Type: Regular
Location: Midrand, South Africa 

 

Purpose of Job

To be responsible for evaluating suppliers, products, and services, negotiating contracts, and ensuring that approved purchases are cost-efficient and of high quality as well as to coordinate all travel related functions of the APRM.
 

Main Functions

•    Provides technical and intellectual support in the management of various elements related to the area of expertise
•    Identifies best practices and monitors effectiveness of the Office’s support to APRM
•    Assists in the development of the strategies and business continuity plan and contributes to their implementation
•    Contributes to development of guidelines, policies and manuals that can guide programmes, system improvement initiatives and overall decision making by higher management in the respective area of expertise.
•    Provides support to the implementation of initiatives related to area of specialization.
•    Assists in the organization of thematic networks, make contributions during consultations and meetings 
•    Contributes in development of materials and provide necessary training and support to Organization Units as required.
•    Provides technical guidance on matters relating to system review and implementation project in area of specialization, as required.
 

Specific Responsibilities

•    Supervises staff and all activities of the purchasing and travel related matters
•    Coordinates the preparation of procurement of goods and services and travel plans 
•    Ensures compliance with the AUs procurement and travel policies, procedures, and guidelines
•    Reviews, compares and analyses for the procurement of goods and services 
•    Manages vendor data and relations as well as pricing records.
•    Leads the contract negotiation process in line with the AUs guidelines
•    Researches and evaluates prospective vendors.
•    Leads the processes of preparing budgets, cost analyses, and management reports as required
•    Coordinates with the Finance Section, regarding payment to vendors
•    Ensures validity of budget allotment and object expenditure codes assigned
•    Oversees and maintains accurate financial information in consultation with the Finance 
Section;
•    Ensures that the established Invitation to Bid (ITB) system is complied with and that the airline tickets are purchased at the most competitive market prices.
•    Coordinates with the Travel Agent to obtain and arrange the travelers flight plan, tickets, hotel reservations and travel insurance.
•    Reviews and approves Purchase Orders before they are shared with vendors.
•    Arranges logistics for conferences, workshops, and training in line with APRM procedures and policy.
•    Verifies all travel invoices received from the Travel Agent ensuring compliance with rules and regulations and alerting management in cases of non-conformity.
•    Performs any other duties
 

Academic Requirements and Relevant Experience

•    Master’s degree procurement/supply chain, business management or related field with 7 years’ progressive work experience in procurement management and administration of which 3 years  should be at supervisory level.
•    Certification in CIPS will be an added advantage
•    Working knowledge of SAP is required
Or 
•    Bachelor’s degree procurement/supply chain, business management or a similar field with 10 years’ progressive work experience in procurement management and administration of which 3 years should be at supervisory level.
•    Certification in CIPS will be an added advantage
•    Working knowledge of SAP is required
 

Required Skills

•    Knowledge of and deep understanding of the procurement standard practices, procedures and technicalities
•    Ability to interpret and implement procurement policies 
•    Excellent drafting and reporting skills
•    Good analytical skills
•    Good Interpersonal    
•    Computer skills:
•    Good communication skills orally and written
•    Excellent planning, organizing and coordination skills
•    Ability to work with a diverse team
 

Leadership Competencies

Strategic Insight ....
Developing Others
Change Management
Managing Risk

Core Competencies

Building Relationship…..
Foster Accountability Culture
..Learning Orientation
Communicating with Influence ....

Functional Competencies

.Conceptual Thinking
Job Knowledge and information sharing..
Drive for Results
Continuous Improvement Orientation ….

 TENURE OF APPOINTMENT:

The appointment will be made on a regular term contract for a period of three (3) years, of which the first twelve months shall be considered as a probationary period. Thereafter, the contract will be for a period of two years renewable, subject to satisfactory performance and deliverables.

GENDER MAINSTREAMING:

The AU Commission is an equal opportunity employer and qualified women are strongly encouraged to apply.

LANGUAGES:

Proficiency in one of the AU working languages (Arabic, English, French, Portuguese, and Spanish) and fluency in another AU language is an added advantage

REMUNERATION:

Indicative basic salary of US$  37,453.00 (P3 Step1) per annum plus other related entitlements e.g. Post adjustment (57% of basic salary), a Housing allowance of US$ 21,832.68  (per annum), and education allowance (100% of tuition and other education-related expenses for every eligible dependent up to a maximum of US$ 10,000.00 per child per annum), for internationally recruited staff and a maximum of $3,300 per child per annum for locally recruited staff.

 

Applications must be made not later than  May 2, 2023.
Only candidates who have met all the requirements of the post and have been selected for an interview will be contacted.
Only applications registered online with a complete curriculum vitae (CV) attached will be considered. 
The Africa Union is an equal opportunity employer and female candidates are strongly encouraged to apply

 Requisition ID: 1647