ATTENTION!!!

AU Values

            • Respect for Diversity and Team work             • Think Africa Above all                     

            • Transparency and Accountability                    • Integrity and Impartiality                       

            • Efficiency and Professionalism                       • Information and Knowledge Sharing

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AU CV Template_ENGLISH.docx 

Organization Information

Reports to: AU-IAPSC Coordinator
Directorate/Department/Organ: Agriculture, Rural Development & Blue Economy (ARBE)
Division: Inter African Phytosanitary Council IAPSC
Number of Direct Reports: 
Number of Indirect Reports: 0
Job Grade: P2
Number of Positions: 1
Contract Type: Regular
Location: Yaoundé/Cameroon

Purpose of Job

To assist the Coordinator of AU-IAPSC in effectively managing and implementing financial resources and procurement processes, ensuring compliance with AU financial policies and regulations. The role will support the overall financial planning, monitoring, and reporting to ensure efficient use of resources and sound financial management.

Main Functions

A.    FINANCE

• Participate in financial budgeting and planning to ensure expenditure allocation to the appropriate fund or account and monitor proper budget utilization to ascertain that budget appropriations are not overspent. 
• Develop budget proposals for Partner Funds in collaboration with AUC financial, administrative, and operational parameters; follow up agreements with Partners and ensure budget utilization complies with agreements.
• Prepare periodic disbursement plans, cash flow forecasts, and schedules of remittances to the AU-IAPSC.
• Coordinate the design of procurement policies and procedures to ensure AU-IAPSC receives quality and efficient services in line with the organization-wide procurement manual.
• Develop and maintain banking, payroll and cash flow systems that are efficient and responsive. 
• Advise the Coordinator on AU-IAPSC's financial matters.

B.    ADMINISTRATION AND HUMAN RESOURCES

• Ensure the development of terms of service and reference for consultants and ensure the performance of duties and responsibilities is aligned with the AU-IAPSC’s strategic objectives.
• Liaise with the Human Resources Management Department to ensure timely recruitment, allocation, and employment of staff following existing policies and procedures.
• Ensure the implementation and maintenance of administrative policies and procedures that lead to efficient service delivery to the University community and its stakeholders.
• Ensure that the AU-IAPSC complies with all applicable human resource, labour, employment equity and payroll laws, policies and procedures.
• Develop an efficient record-keeping, filing, archiving and retrieval system for all AU-IAPSC documents;
• Perform other related tasks and related responsibilities as assigned by the Director.

Specific Responsibilities

1. Review of financial reports 

• Review of financial reports from projects. 
• Confirm the accuracy, validity, and reasonability of the expenses and ensure that fully supported documentation for expenses is available.
• Input of expenses into the AU Finance system for posting.

2. Assist in the facilitation of office audits

• Assist in the facilitation of project audits. 
• Retrieval of supporting documentation as requested by the auditors and clarifying the figures on the supporting documents to the auditors.

3. Prepare invoices for funds request

• Preparing invoices for funds requests for projects and other new projects that will come on board during the period.
• Acquire the relevant information about disbursement from the grant agreement.
• Prepare invoices using the information from the grant agreement.
• Print invoices and submit them for approval.

4. Create new budget line codes

• Create new project budget line codes for new projects coming on board during the period.
• Get information about the creation of a new project from AU Finance.
• Information includes a new agreement between AU-IAPSC and the donor, grant number, new project budget code, principal investigator, and budget, including the budget lines and activity description.
• Create a new project using the new project Excel template.
• Forward for review.

5. Create new project budget line codes

• Get the approved budgets from the AU Finance/new project agreements.
• Feed the approved budgets, one after the other, on a journal importing template with the correct budget codes, lines, and amounts.
• Journal importing the budgets to the AU Finance System.
• Hand them over for review.

6. Other related tasks as assigned

• Assist in the preparation of financial reports.
• Raising requisition for refunds and audit fees.

Academic Requirements and Relevant Experience

• A Bachelor’s degree in Financial Management, Accounting, Finance or Commerce or related field with a minimum of progressive experience in the areas of finance, accounting, financial management, budget for at least five (5) years, experience in supervisory will be an added advantage.

OR 

• A Master’s degree in Financial Management, Accounting, Finance or Commerce or related field with a minimum of progressive experience in the areas of finance, accounting, financial management, budget for at least two (2) years, experience in supervisory will be an added advantage.
• Relevant exposure to auditing or financial management will be desirable.
• Additional professional qualification such as CPA, CA, ACCA, CIMA or equivalent,
• Strong knowledge of IPSAS is required and any ERP/SAP will be an added advantage.

Required Skills

• Ability to study and familiarize with the AU documents (Financial Rules & Regulations, Procurement Manual, Whistleblower policy, Anti-fraud and ant-corruption policy…etc.) and donor-specific requirements.
• Ability to interpret, resolve, and adapt decisions within established guidelines and directions when executing tasks. 
• Ability to search for common ground for problem-solving
• Ability to guide matters related to own work area and capacity to function effectively as a multi-disciplinary team member.
• Expected to handle procurement
• Support office reporting
• Conscientious in observing deadlines and achieving results 
• Familiarity with international and regional policy processes and policy analysis in the relevant area 
• Strong communication ability both orally and in writing 
• Proficiency in one of the AU working languages, fluency in another AU language is an added advantage

Leadership Competencies

Core Competencies

Functional Competencies

Notes

The requirements and responsibilities contained in this job description do not create a contract of employment and are not meant to be all-inclusive. It may be changed by the role manager during employment on an as-needed basis. 

Only candidates who have met all the requirements of the post and have been selected for interview will be contacted.

Only applications registered online with a complete curriculum vitae (CV) attached will be considered. 

The Africa union is an equal opportunity employer and female candidates are strongly encouraged to apply.

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TENURE OF APPOINTMENT:

The appointment will be made on a regular term contract for a period of three (3) years, of which the first twelve months shall be considered as a probationary period. Thereafter, the contract will be for a period of two years renewable, subject to satisfactory performance and deliverables.

GENDER MAINSTREAMING:

The AU Commission is an equal opportunity employer and qualified women are strongly encouraged to apply.

LANGUAGES:

Proficiency in one of the AU working languages (Arabic, English, French, Kiswahili, Portuguese, and Spanish) is mandatory and fluency in another AU language is an added advantage

REMUNERATION:

Indicative basic salary of US$ 31,073.00 (P2 Step1) per annum plus other related entitlements e.g. Post adjustment (48% of basic salary), Housing allowance US$ 18,396.00 (per annum), and education allowance (100% of tuition and other education-related expenses for every eligible dependent up to a maximum of US$ 10,000.00 per child per annum), for internationally recruited staff and a maximum of $3,300 per child per annum for locally recruited staff.

Applications must be submitted no later than January 31, 2025 11h59 p.m. EAT.
-Only candidates who meet all job requirements and are selected for interviews will be contacted.
-Consideration will be given only to those candidates who have submitted a fully completed online application with a curriculum vitae (CV), an African passport, and the required academic qualifications, such as Diplomas (Bac+2), Bachelor's degrees (Bac+3), Master's degrees (Bac+5) and any relevant certificate in line with the area of expertise.
-The African Union is an equal opportunity employer, and female candidates are strongly encouraged to apply.
-Candidates from less represented countries within the African Union are strongly encouraged to apply for positions that fit their profiles. These countries include Algeria, Angola, Cape Verde, Central African Republic, Comoros, Egypt, Equatorial Guinea, Eritrea, Eswatini, Guinea, Guinea-Bissau, Liberia, Libya, Madagascar, Mali, Morocco, Namibia, Niger, Sahrawi D.R., Sao Tome and Principe., Seychelles, Somalia and Tunisia.

 Requisition ID: 2548