ATTENTION!!!

AU Values

• Respect for Diversity and Team Work            • Think Africa Above all                     

• Transparency and Accountability                   • Integrity and Impartiality                       

• Efficiency and Professionalism                      • Information and Knowledge Sharing

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Organization Information

Reports to: Finance and Administration Officer
Directorate/Department/Organ: Cabinet of the Chairperson
Division: AU Permanent Observer Mission to the United Nations
Number of Direct Reports: 0
Number of Indirect Reports: 0
Job Grade: GSA5
Number of Positions: 1
Contract Type: Regular
Location: New York

Purpose of Job

Under the supervision of the Finance & Administration Officer, the Assistant Accountant is charged with processing financial transactions and maintaining financial records, assist the unit with administrative matters and provide support to the Finance and Administration Officer on finance, human resources and administration functions.

Main Functions

The Assistant Accountant shall:
•    Provide support in preparing budget documents, registering financial transactions, following up on budget implementation
•    Provide support on procurement and general administration tasks
•    Provide support on administrative matters led by the Finance and Administration Officer.

Specific Responsibilities

•    Classify, code and post  of transactions  into  the  Accounting Software;
•    Analyze accounts and establishing correct balances;
•    Verify the correctness and completeness of supplier invoices, contracts and orders before entering into the Accounting Software;
•    Assist in proper processing of fund transactions and in financial reports preparation, both for donors and internal management
•    Assist in budget drafting, monitoring and control; 
•    Assist in process of ensuring that fund disbursements are made for expenditures indicated in the budget/work plan for executing programmes/projects as specified.
•    Complete monthly bank reconciliations for petty cash in a timely manner 
•    Assist with the compilation of financial information 
•    Support the timely preparation of monthly financial reports and annual statutory financial statements 
•    Perform general banking duties.
•    Assist with adherence to AU Administration and Financial Rules and Regulations.
•    Assist the Finance & Administrative Officer with external audit requirements.
•    Maintain a proper filing and recording system for all incoming and outgoing correspondence and documents;
•    Keep equipment in use in good condition and report on defects for maintenance and other necessary action;
•    Provide support for meetings, seminars and/or workshops.
•    Prepare travel authorization forms and travel claims for staff;
•    Execute procurement activities including collecting and inspecting proforma invoices and process and verify payments and delivery of goods and services;
•    Assist the Unit in conducting annual inventories of items held under the Office’s account
•    Create, update and maintain organised files and records including a system for tracking, monitoring and prioritising tasks;  
•    Source and order stationery and office equipment as may be required;
•    Process all financial transactions including accounts receivable and payable. 
•    Perform any other duties as may be assigned by the Finance & Administrative Officer.

Academic Requirements and Relevant Experience

•    A minimum of a Diploma in Accounting, Finance or any related field with Accounting/Finance minor from a recognized educational institution with  A minimum of three (3) years relevant work experience in finance and accounting work. 
OR
•    A Bachelor degree in Accounting, Finance or any related field with Accounting/Finance minor from a recognized educational institution with a minimum of two (2) years relevant work experience in finance and accounting work. 
•    Experience in administrative support (particularly in supply chain/procurement) role is required.

Required Skills

•    Attention to detail 
•    Ability to work effectively under pressure;
•    Proven ability to use clear, concise language in correspondence as well as including content fitting for the purpose and audiences when preparing written briefs and reports;
•    Excellent oral and written communication skills is needed to perform the related tasks, especially in liaising with stakeholders locally and in the respective region(s). Candidates’ proficiency in the English  language is highly preferred . 
•    Good interpersonal skills, well organized and systematic, adept in multitasking, quick to learn and is committed to operating in a team environment.
•    Demonstrated ability with regard to computer skills, including excellent word processing capabilities, proficiency with e-mail and internet applications, experience in using programs such as MS Word, Excel and Power Point; working knowledge of the SAP ERP system is highly preferred.
•    Very good interpersonal skills 
•     Readiness to work on flexible schedule 
•    Able to operate in a multicultural environment 
•    High level of autonomy at work, yet with profound team-spirit 
•    Adaptive, patient, resilient and flexible 
•    Pro-active and solutions oriented 
•    Proficiency in one AU working language is required (preferably English), but proficiency in at least two of them are preferred (Arabic, English, French, Portuguese, Kiswahili and Spanish).

Leadership Competencies

Core Competencies

Functional Competencies

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TENURE OF APPOINTMENT:

The appointment will be made on a regular term contract for a period of three (3) years, of which the first twelve months shall be considered as a probationary period. Thereafter, the contract will be for a period of two years renewable, subject to satisfactory performance and deliverables.

GENDER MAINSTREAMING:

The AU Commission is an equal opportunity employer and qualified women are strongly encouraged to apply.

LANGUAGES:

Proficiency in one of the AU working languages (Arabic, English, French, Kiswahili, Portuguese, and Spanish) is mandatory and fluency in another AU language is an added advantage

REMUNERATION:

Indicative basic salary of US$ 15,758.00 (GSA5 Step 1) per annum plus other related entitlements e.g. Post adjustment (56% of basic salary), Housing allowance US$ 16,813.44  (per annum), and education allowance (100% of tuition and other education-related expenses for every eligible dependent up to a maximum of US$ 10,000.00 per child per annum), for internationally recruited staff and a maximum of $3,300 per child per annum for locally recruited staff.

Applications must be submitted no later than February 16, 2026 11h59 p.m. EAT.

- Only candidates who meet all job requirements and are selected for interviews will be contacted.
- Consideration will be given only to those candidates who have submitted a fully completed online application with a curriculum vitae (CV), an African passport, and the required academic qualifications, such as Diplomas (Bac+2), Bachelor's degrees (Bac+3), Master's degrees (Bac+5) and any relevant certificate in line with the area of expertise.
- The African Union is an equal opportunity employer, and female candidates are strongly encouraged to apply.
- Candidates from least represented and underrepresented countries within the African Union are strongly encouraged to apply for positions that fit their profiles.

Least represented countries: Algeria, Angola, Cape Verde, Central African Republic, Comoros, DR Congo, Egypt, Equatorial Guinea, Eritrea, Gambia, Guinea, Guinea-Bissau, Liberia, Libya, Madagascar, Mali, Mauritania, Mauritius, Morocco, Namibia, Sahrawi D.R., Sao Tome and Principe, Seychelles, and Somalia.

Under represented countries: Congo, Mozambique, South Africa, Sudan and Tunisia.