Protocol Assitant AfCFTA

Organization Information

Reports to: Senior Protocol Officer
Directorate/Department :Office of Deputy Secretary General
Division :Protocol Services 
Number of Direct Reports: 0
Number of Indirect Reports: 0
Job Grade: GSA 5
Number of Positions: 01
Contract Type: Regular 
Location: Accra, Ghana

Purpose of Job

To provide general and administrative protocol services support to the AfCFTA Secretariat.
 

Main Functions

•    Follows- up on the activities of the division, including monitoring and evaluating progress made in line with a predefined strategic plan;
•    Suggests new and expand on existing policy areas for planned research;
•    Contributes to conducting analysis and generate accurate reports in a timely manner for the respective Unit/Division and AU’s internal use;
•    Sets the overall research direction of a relevant policy area;
•    Responsible for the delegation and execution of defined research areas;
•    Participates in the organisation of relevant meetings, congresses and conferences with stakeholders;
•    Engages with relevant mid-level stakeholders and develop working relationships. Support the promotion of the activities of the Division including preparing leaflets, guidelines and fact sheets;
•    Drafts reports and participate in the preparation of budget and work programmes related to the functioning of the Unit/Division;
•    Provides technical support to internal and external stakeholders.
 

Specific Responsibilities

A.    Ceremonies, Conferences and Events
•    Welcomes and presents VIPs/Guests to the AfCFTA Secretary General
•    Welcomes and ushers guests during official functions, meetings/conferences
•    Prepare conference halls and service meetings/conferences and perform accreditation duties
•    Assist delegates and participants of AfCFTA meetings with the modalities of accreditation and seating arrangements
•    Ensure nameplates for AfCFTA Members States and organizations are sufficiently available and kept in order
•    Follow-up the printing of nameplates, conference badges and invitation cards
•    Assists with the preparation of receptions, cocktails, luncheons and dinners organized by the AfCFTA Secretariat.

B.    Airport Duties
•    Undertake Airport duties of welcoming/and seeing-off VIPs and other personalities at the airport, VIP lounge arrangements, etc…
•    Receives and assists newly recruited staff members of AfCFTA upon arrival at the airport
•    Welcomes and assists delegates upon arrival at the airport.
•    Process usage of VIP permits from the Ministry of Foreign Affairs for AfCFTA Secretary General and other AU high level personalities
•    Assist staff members on medical evacuation at the airport.
Liase with transport officers with regard to transportation services of VIPs, newly recruited staff members, guests and delegates from/to airport/hotels on arrival at the airport
C.    Consular Services
•    Process Applications for visa requests for staff members from both African and Non-African Embassies/High Commission

Perform any other duties as may be assigned.
 

Academic Requirements and Relevant Experience

•    A minimum of Diploma in Management or Administration from a recognized educational institute. Higher relevant academic qualifications in Public or International Relations/Diplomacy will be an added advantage.
•    A minimum of five years relevant work experience, in clerical or protocol/public relations duties, preferably in an international organization
 

Required Skills

•    Good knowledge and practical use of computer
•    Good communication, drafting and reporting skills
•    Proficiency in one of the AU official working languages (French, English, Portuguese, Arabic) and  fluency in another AU language(s) is an added advantage;
 

Leadership Competencies

Core Competencies

Functional Competencies