Protocol Assitant AfCFTA
Apply now »Date: May 6, 2022
Location: Ghana, Ghana
Organization: African Union
AU Values
• Respect for Diversity and Team Work • Think Africa Above all
• Transparency and Accountability • Integrity and Impartiality
• Efficiency and Professionalism • Information and Knowledge Sharing
Organization Information
Reports to: Senior Protocol Officer
Directorate/Department :Office of Deputy Secretary General
Division :Protocol Services
Number of Direct Reports: 0
Number of Indirect Reports: 0
Job Grade: GSA 5
Number of Positions: 01
Contract Type: Regular
Location: Accra, Ghana
Purpose of Job
To provide general and administrative protocol services support to the AfCFTA Secretariat.
Main Functions
• Follows- up on the activities of the division, including monitoring and evaluating progress made in line with a predefined strategic plan;
• Suggests new and expand on existing policy areas for planned research;
• Contributes to conducting analysis and generate accurate reports in a timely manner for the respective Unit/Division and AU’s internal use;
• Sets the overall research direction of a relevant policy area;
• Responsible for the delegation and execution of defined research areas;
• Participates in the organisation of relevant meetings, congresses and conferences with stakeholders;
• Engages with relevant mid-level stakeholders and develop working relationships. Support the promotion of the activities of the Division including preparing leaflets, guidelines and fact sheets;
• Drafts reports and participate in the preparation of budget and work programmes related to the functioning of the Unit/Division;
• Provides technical support to internal and external stakeholders.
Specific Responsibilities
A. Ceremonies, Conferences and Events
• Welcomes and presents VIPs/Guests to the AfCFTA Secretary General
• Welcomes and ushers guests during official functions, meetings/conferences
• Prepare conference halls and service meetings/conferences and perform accreditation duties
• Assist delegates and participants of AfCFTA meetings with the modalities of accreditation and seating arrangements
• Ensure nameplates for AfCFTA Members States and organizations are sufficiently available and kept in order
• Follow-up the printing of nameplates, conference badges and invitation cards
• Assists with the preparation of receptions, cocktails, luncheons and dinners organized by the AfCFTA Secretariat.
B. Airport Duties
• Undertake Airport duties of welcoming/and seeing-off VIPs and other personalities at the airport, VIP lounge arrangements, etc…
• Receives and assists newly recruited staff members of AfCFTA upon arrival at the airport
• Welcomes and assists delegates upon arrival at the airport.
• Process usage of VIP permits from the Ministry of Foreign Affairs for AfCFTA Secretary General and other AU high level personalities
• Assist staff members on medical evacuation at the airport.
Liase with transport officers with regard to transportation services of VIPs, newly recruited staff members, guests and delegates from/to airport/hotels on arrival at the airport
C. Consular Services
• Process Applications for visa requests for staff members from both African and Non-African Embassies/High Commission
Perform any other duties as may be assigned.
Academic Requirements and Relevant Experience
• A minimum of Diploma in Management or Administration from a recognized educational institute. Higher relevant academic qualifications in Public or International Relations/Diplomacy will be an added advantage.
• A minimum of five years relevant work experience, in clerical or protocol/public relations duties, preferably in an international organization
Required Skills
• Good knowledge and practical use of computer
• Good communication, drafting and reporting skills
• Proficiency in one of the AU official working languages (French, English, Portuguese, Arabic) and fluency in another AU language(s) is an added advantage;
Leadership Competencies
Core Competencies
Functional Competencies
TENURE OF APPOINTMENT:
The appointment will be made on a regular term contract for a period of three (3) years, of which the first twelve months shall be considered as a probationary period. Thereafter, the contract will be for a period of two years renewable, subject to satisfactory performance and deliverables.
GENDER MAINSTREAMING:
The AU Commission is an equal opportunity employer and qualified women are strongly encouraged to apply.
LANGUAGES:
Proficiency in one of the AU working languages (Arabic, English, French, Portuguese, and Spanish) and fluency in another AU language is an added advantage
REMUNERATION:
Indicative basic salary of US$ 15,758.00 (GSA 5 Step1) per annum plus other related entitlements e.g. Post adjustment (57% of basic salary), Housing allowance US$ 16,813.44 (per annum), and education allowance (100% of tuition and other education-related expenses for every eligible dependent up to a maximum of US$ 10,000.00 per child per annum), for internationally recruited staff and a maximum of $3,300 per child per annum for locally recruited staff.
Applications must be made not later than 6 June 2022.
Requisition ID: 1174