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Protocol Assitant AfCFTA

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Date: May 6, 2022

Location: Ghana, Ghana

Organization: African Union

AU Values    

            • Respect for Diversity and Team Work             • Think Africa Above all                     

            • Transparency and Accountability                    • Integrity and Impartiality                       

            • Efficiency and Professionalism                       • Information and Knowledge Sharing

Organization Information

Reports to: Senior Protocol Officer
Directorate/Department :Office of Deputy Secretary General
Division :Protocol Services 
Number of Direct Reports: 0
Number of Indirect Reports: 0
Job Grade: GSA 5
Number of Positions: 01
Contract Type: Regular 
Location: Accra, Ghana

Purpose of Job

To provide general and administrative protocol services support to the AfCFTA Secretariat.
 

Main Functions

•    Follows- up on the activities of the division, including monitoring and evaluating progress made in line with a predefined strategic plan;
•    Suggests new and expand on existing policy areas for planned research;
•    Contributes to conducting analysis and generate accurate reports in a timely manner for the respective Unit/Division and AU’s internal use;
•    Sets the overall research direction of a relevant policy area;
•    Responsible for the delegation and execution of defined research areas;
•    Participates in the organisation of relevant meetings, congresses and conferences with stakeholders;
•    Engages with relevant mid-level stakeholders and develop working relationships. Support the promotion of the activities of the Division including preparing leaflets, guidelines and fact sheets;
•    Drafts reports and participate in the preparation of budget and work programmes related to the functioning of the Unit/Division;
•    Provides technical support to internal and external stakeholders.
 

Specific Responsibilities

A.    Ceremonies, Conferences and Events
•    Welcomes and presents VIPs/Guests to the AfCFTA Secretary General
•    Welcomes and ushers guests during official functions, meetings/conferences
•    Prepare conference halls and service meetings/conferences and perform accreditation duties
•    Assist delegates and participants of AfCFTA meetings with the modalities of accreditation and seating arrangements
•    Ensure nameplates for AfCFTA Members States and organizations are sufficiently available and kept in order
•    Follow-up the printing of nameplates, conference badges and invitation cards
•    Assists with the preparation of receptions, cocktails, luncheons and dinners organized by the AfCFTA Secretariat.

B.    Airport Duties
•    Undertake Airport duties of welcoming/and seeing-off VIPs and other personalities at the airport, VIP lounge arrangements, etc…
•    Receives and assists newly recruited staff members of AfCFTA upon arrival at the airport
•    Welcomes and assists delegates upon arrival at the airport.
•    Process usage of VIP permits from the Ministry of Foreign Affairs for AfCFTA Secretary General and other AU high level personalities
•    Assist staff members on medical evacuation at the airport.
Liase with transport officers with regard to transportation services of VIPs, newly recruited staff members, guests and delegates from/to airport/hotels on arrival at the airport
C.    Consular Services
•    Process Applications for visa requests for staff members from both African and Non-African Embassies/High Commission

Perform any other duties as may be assigned.
 

Academic Requirements and Relevant Experience

•    A minimum of Diploma in Management or Administration from a recognized educational institute. Higher relevant academic qualifications in Public or International Relations/Diplomacy will be an added advantage.
•    A minimum of five years relevant work experience, in clerical or protocol/public relations duties, preferably in an international organization
 

Required Skills

•    Good knowledge and practical use of computer
•    Good communication, drafting and reporting skills
•    Proficiency in one of the AU official working languages (French, English, Portuguese, Arabic) and  fluency in another AU language(s) is an added advantage;
 

Leadership Competencies

..Flexibility
..Risk Awareness and Compliance

Core Competencies

..Teamwork and Collaboration
..Accountability awareness and Compliance
..Learning Orientation
..Communicating Clearly

Functional Competencies

..Trouble shooting
..Job Knowledge Sharing
..Task Focused
..Continuous Improvement Awareness

TENURE OF APPOINTMENT:

The appointment will be made on a regular term contract for a period of three (3) years, of which the first twelve months shall be considered as a probationary period. Thereafter, the contract will be for a period of two years renewable, subject to satisfactory performance and deliverables.

GENDER MAINSTREAMING:

The AU Commission is an equal opportunity employer and qualified women are strongly encouraged to apply.

LANGUAGES:

Proficiency in one of the AU working languages (Arabic, English, French, Portuguese, and Spanish) and fluency in another AU language is an added advantage

REMUNERATION:

Indicative basic salary of US$  15,758.00  (GSA 5 Step1) per annum plus other related entitlements e.g. Post adjustment (57% of basic salary), Housing allowance US$ 16,813.44  (per annum), and education allowance (100% of tuition and other education-related expenses for every eligible dependent up to a maximum of US$ 10,000.00 per child per annum), for internationally recruited staff and a maximum of $3,300 per child per annum for locally recruited staff.

Applications must be made not later than 6 June 2022.

Requisition ID: 1174