Assistant Accountant Financial Management AfCFTA

Organization Information

Reports to: Senior Disbursement Officer
Directorate/Department : Finance
Division : Accounting, Budget and Financial Management
Number of Direct Reports: 0
Number of Indirect Reports: 0
Job Grade: GSA5
Number of Positions: 01
Contract Type: Regular 
Location: Accra, Ghana

Purpose of Job

To process payments in accordance with African Union Financial Rules and Regulations.
 

Main Functions

•    Provide timely operational support;  
•    Assist in activity planning;  
•    Prepare operational work schedules and follow up implementation;   
•    Coordinate and/or Engage in technical assistance and/or logistical work; 
•    Assist in the creation, improvement and maintenance of operational processes and systems; 
•    Prepare office communication and draft reports; 
•    Handle communication at operational level and provide update; 
•    Assist in the compilation and maintenance of data and information for preparation, implementation and monitoring of budgets, activities etc. 
 

Specific Responsibilities

•    Ensure that all payments are authorized and legitimate supporting documentation provided;
•    Ensure that all payment processes on timely basis;
•    Process all payments (19 or 10 series) in SAP;
•    Support the management and improvement of procedures and controls in relation to the timely processing of payment;
•    Monitor, analyze, and manage open items; monitors and reports status of open items to supervisor.
•    Post payment transactions in SAP ERP;
•    Process and verify all bank payment and ensure that the accompanying supporting documents are complete and accurate;  
•    Assist in processing monthly payroll and related staff emoluments;  
•    Reconcile Statutory Net Payable Account;
•    Process Interbank Transfers;
•    Review documents for completeness and process all payables;
•    Periodically review all open items in vendors and take appropriate action as required
•    Safeguard all vouchers including supporting documents for review by both internal and external auditors;  
•    Provide support in the preparation of financial reports and assists in performance of various clerical duties;
•    Ensure ageing analysis of imprest and travel claims on a regular basis to keep clean and up to date; 
•    Prepare responses to external and internal audit queries and assist in the implementation of audit findings;  
•    Analyze and upload bank data onto the SAP Bank Module from prepared excel files; 
•    Participate in the preparation of Bank reconciliation reports;    
•    Follows-up periodic currency revaluation procedures on SAP system;  
•    Journalize monthly exchange and bank charges on the various payments effected through Foreign and Local bank accounts;  
•    Adjust the local bank balance at the end of each month;  
•    Perform any other duties as may be assigned.  
 

Academic Requirements and Relevant Experience

•    A Diploma in Accounting or Finance or related filed, with three (3) years of relevant work experience in the areas of Accounting/finance.
Or
•    Bachelor’s degree in Accounting or Finance or related filed, with two (2) years of relevant work experience in the areas of Accounting/finance.
Relevant Experience
•    Experience in processing payments in AU or similar international organization is required; 
•    Experience with financial systems/finance module of enterprise resource planning (ERP) such as SAP or similar ERP is required.
•    A sound and detailed knowledge of financial rules and regulations in AU or similar international organization is highly desirable;
•    Advance knowledge in the application of Microsoft Office Suite particularly Excel and PowerPoint.
 

Required Skills

•    Conscientious in observing deadlines and achieving results 
•    Analytical skills
•    Knowledge in Microsoft suite (Excel, Word etc.)
•    Interpersonal skills
•    Able to communicate orally and in writing 
•    Proficiency in one of the AU working languages, fluency in another AU language is an added advantage
 

Leadership Competencies

Core Competencies

Functional Competencies